What is iDrivePortal?

iDrivePortal is a cloud file sharing and management tool and is a product of IP Systems Solutions that can be used in several industries for internal and external teams with agility, performance and security.

iDrivePortal brings all cloud storages together Drobox, Google Drive, box, OneDrive.

iDrivePortal is hosted, designed and maintained by IP Systems Solutions on Microsoft Azure cloud environment and is an alternative to FTP, WebDav, Sharepoint, with high performance access due to its core technology.



Active Directory Integration

iDrivePortal supports domain users, groups, Organizational Units and permits users to access their data on a domain network with Azure AD Connect.

WebDAV

Technology that is integraded with iDrivePortal that allows you to map cloud folders as a local network drives and access all your files like if you have them locally.

Corporate

iDrivePortal is used in many industries such as: law, architecture and acounting firms, engineering, construction, technology, education, fashion, retail, and etc.

Why iDrivePortal?

This solution is intended for integration to several industries with the capability of sharing and managing files and documents that are hosted on-premises or in Azure via secure access protocol over the internet.

All client’s data are stored on their dedicated Azure Storage accounts with all securities and backup features of Azure.

Industries from our client portfolio using iDrivePortal since January 2022
Law 55 firms 75%
Architecture 32 firms 80%
Construction 47 companies 60%
Accounting 28 firms 75%
Education 11 institutions (2500+ users)85%
Fashion Industry 500+ users 90%
Retail 1000+ users 65%

iDrivePortal product since year 2016



iDrivePortal and it's unique features

Familiar Interface windows explorer

iDrivePortal enables users to access the remote files and folders using only a browser. Users of the Windows Explorer and other similar file managers could easy start to interact with iDrivePortal cloud solution. Among the basic operations with files the following are available: create, copy, move, delete, rename, preview of details, lists sorting, and search. The tree-like folder structure is available, well as the thumbnails or detailed display mode.

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Viewing & Editing Documents online

Starting from earlier versions of iDrivePortal provides not only a viewing function, but also the ability to edit documents, tables and presentations online using only a browser. iDrivePortal interacts with the leading online editing services, such as Google docs, Microsoft online, Office 365, ONLYOFFICE, and provides their interface in order to edit documents stored within iDrivePortal Azure storage account(s). From now on, there is no need for the users to download the app's desktop to work with documents, and move documents. Online editors and viewers support the most types of Office files from Microsoft, free OpenOffice, pdf, and other files.

Supports Desktop MS Office & OpenOffice/Libreoffice

iDrivePortal allows you to open remote documents directly from MS Office or free OpenOffice / Libreoffice for editing. The Users do not need to manually download documents and upload them back. The program implements WebDAV protocol through which the documents are automatically uploaded and stored on iDrivePortal client's Azure storage account containers by office applications. Once the document is opened in Office, in the future the user can continue to edit the document at any time, even without opening the browser in iDrivePortal. However, all the document changes are sent to the client's Azure storage account container. While editing the document is locked for any other users.

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Collaborate Edit of office documents

iDrivePortal supports real-time collaborative editing feature (showing all changes instantly for all users) using ONLYOFFICE suite. Commenting and built-in chat, reviewing and tracking changes are also available in ONLYOFFICE.

iDrivePortal supports joint work on documents in desktop MS Office. A user, who first opened a document for review, has the ability to save changes. Other users can make changes in the document, but they cannot save their changes until the first user closes the document. Once the document lock is removed (that means that the first user has closed the document), then other users will receive a notification that the document is available for editing. All the changes will be automatically loaded. Thus, no changes will be lost: either made by the first user, or by other users.

Online video & audio files play

On the latest vesrion of iDrivePortal we have improved the function of media files play. The users can watch videos and listen to music without completely downloading them by using the embedded browser's player. iDrivePortl supports the streaming video and video scroll function. A function of video conversion from different formats is available.

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Sharing Documents & Folders between users

Two (2) types of the documents and folders Sharing function is available for the users: internal links to the users, who have profiles in iDrivePortal and public links for the anonymous users (no registration required). From now on, all the users can create their own storages from any folder and allow their friends uploading the documents. Also they can share the documents and allow downloading them to all those, who will receive the public link.

Interaction with cloud storages

iDrivePortal is friendly with such popular cloud storages as Dropbox, Google drive, Microsoft OneDrive, and Box. If the users have the account at any of those cloud storage, they can easily move files and folders between iDrivePortal and their own cloud storage. Now you will never forget the necessary files at home, all you need is to store files or pictures from your mobile phone in the cloud, and they will be available at the right time in iDrivePortal cloud solution.

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Mapping iDrivePortal and WebDAV

The users can map folders available in iDrivePortal and further work with them in Windows explorer. Changes in the files are immediately sent to the Azure cloud storage account. You can edit your documents in the programs that support WebDAV, e.g. MS Office and OpenOffice/Libreoffice.

Many Opportunities to upload & download files

At once the Users can download a plurality of files from their own PC using only a browser. It is possible to specify a whole folder, or use the drag-n-drop function. Now the files size can exceed 2 GB and is practically unlimited. It's also available to download several files at once. To download multiple folders or nested structure of files there is a zip and download function - automatic archiving of selected folders into zip archive and its subsequent downloading.

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Mobile Interface for smartphones and tablets

iDrivePortal is adapted to work on any device from Smartphones to laptop. Standard interface fully runs on the small screens of Smartphones or tablets. But for the users accustomed to the compact mobile interface, iDrivePortal loads a more compact interface to work with files. Moreover, depending on the device the more familiar CSS style is loaded - for iOS, Android, or Windows Phone devices.

Viewing pictures & onlie editor

iDrivePortal is very handy to store and manipulate the images. Thumbnails mode is available for the users, it allows quickly finding the right images, even under slow Internet. There is a special browser-based image viewer - slider.

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iDrivePortal offers comments, labels and files details capabilities

The users can write comments and set labels for the files or folders. Such labels and comments are visually clearly visible in the interface to all users. Also the admin may configure the opportunity to set any other metadata for files. Comments and metadata are recorded in NTFS streams files is a built-in technology of Windows File System. Due to that the metadata are not being lost, when moving and copying files, even if it doesn't occur in iDrivePortal cloud solution.

Zip & Unzip compression

The functional compression and unpacking of files and folders is available to the users. Due to that function, you can reduce the size of data held or speed up the loading, in case of a large data transmission by using a slow Internet. Also the zip file is well suited for downloading and uploading the complex nested structure of files and folders.

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iDrivePortal Offers a multilingual interface

iDrivePortal at the moment offers an interface translated into 5 languages, English, Greek, Italian, Romanian, and Spanish. Greek, Italian, Romanian, and Spanish languages are machine translated. By the end of year 2022 IP Systems Solutions will add 50+ more languages into iDrivePortal solution. The admin can adjust any localization and change the UserHelp texts, and also add new information to the users.

Online Viewer for 50 types of files of 2d and 3d modeling (Autodesk 360)

Now, the students and workers in fields of engineering, architecturing, and designing can use the online viewer. To view more than 50 types of files you need only a browser.

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Synchronization of iDrivePortal folder with a local folder

With the support of WebDAV and IP Systems Solutions devlopment team the users can install a syncronization software to automatically synchronize folders located in the local station and iDrivePortal.

iDrivePortal offers an admin portal for administrators

iDrivePortal offers an admin portal with rich functionality. Administrator can change and tune almost any aspect of iDrivePortal. Admin portal provides easy way to change settings, manage shared folders and their permissions, manage users and groups, view user activities log. Additionaly, iDrivePortal allow to assign some of administrator privileges to other users.

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Integration with Duo by CISCO

iDrivePortal Duo's MFA (multi-factor authentication) and 2FA (two-factor authentication) secure access toiDrivePortal with strong authentication and device monitoring.

Integration with Auth0 service

Auth0 is an enterprise-grade platform for modern identity. It provides full stack of authentication, authorization and user management features you ever may need for! With Auth0 you have all user accounts stored in one place and any application can be configured to authenticate with it. It is best option if you already use Auth0 in your organisation or if you use your custom database and want to use the same user accounts in iDrivePortal.

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Integration with Azure AD

iDrivePortal can be configured to work with Microsoft Azure Active Directory. This allows existing Azue AD users to authenticate in the iDrivePortal, and allows to assign folders in the admin portal to the groups or users from the Azure AD.

List of iDrivePortal Corporate Edition features

 
iDrivePortal hosted & backed up by: Microsoft Azure
 
Corporate Edition
Features of iDrivePortal
Standard
Advanced
Enterprise
 
iDrivePortal core features
Basic files/folders management operations
Creation
Copying
Deleting
Renaming
Move
Search
View
Upload
Standard
Drag & Drop
Download
Compress and download
Multiple items selection
Web previews
Anytime, anywhere access
 
Images, video and other viewers
Autodesk online
ShareCAD service
Viewing pictures online
Adobe Image Online Editor
Pixlr Online Editor
Online video and audio files play
 
Advanced collaboration features
Sharing documents and folders between users
Public links (files and folders)
Password protection
Expiration date configuration
Activities notifications
Comments
Labels
Cloud Upload
Upload from URL
Upload from Cloud storages
Cloud Download
Cloud storages
Upload files >2GB
Advanced search options
File/Folder name
Metadata
Contents
Comments
Label
Placeholders for folder path
Zip/Unzip support for Zip archives
Recent
Favorites
Cloud Convert service support
Trash with the possibility to restore
Watch for modifications of files and folders
Alerts Events
Emailing System
File history
Version control
Hyperlinks
Two-Factor authentication (2FA)
Details panel
Customizable logo
File Indicator
New file
Modified file
New & Recently modified file
 
Office & WebDAV features
Integration with cloud storages
Google Drive
Dropbox
BOX
Microsoft OneDrive Business/Personal
Integration with Microsoft Office 365
Viewing Office documents online
Editing Office documents online
Open Office documents in desktop
Collaborate work in MS Office
Supporting desktop OpenOffice / LibreOffice
MSOFBA protocol support*
Mapping cloud folders
File Synchronization
Smart Synchronization
 
Administative features
Sub-domain
Active Directory integration
Several built in themes
Admin Panel
Subadmins functionality
Configurable permission
E-mail notifications
Auditing
Antivirus scanning support*
Users self-register and account activation
Multilingual interface. (30+ languages included)*